Procurement Administrator

Job Profile 

Since 2011, THE ICONIC has redefined the future of retail in Australia and New Zealand. As the #1 fashion e-commerce destination in the region, our e-commerce platforms (Retail, Marketplace and Services) provide an inspiring and seamless end-to-end customer experience through our own technology innovations. We stand for benchmark-setting customer service, delivery options, returns policies, and curation of brands.

We are a diverse and dynamic community of over 1,000 people working towards our purpose “To bring on the future of shopping”. This diversity is at the heart of everything we do and gives real meaning in creating a positive impact in the world, from our ethical sourcing and sustainability strategies to our community engagement and diversity.

IT at THE ICONIC

Our IT team keeps our metaphorical lights on when it comes to our tech. We design, implement, manage and support the enabling technologies to keep our hubs and teams operational. We are always working towards enhancing our systems, infrastructure and processes, with our commitment to continuous improvement, to support better performance across the organization. We are a dedicated group of IT Service Desk Specialists, Business Partners & Systems Engineers and we are here to help all Iconites.

Responsibility as a Procurement Administrator

• Develop and maintain strong working relationships with internal stakeholders across THE ICONIC.
• Manage software and services invoice checks, as well as the creation and management of purchase orders.
• Liaise with the Finance team and other departments to validate and process payments for software and hardware invoices, ensuring adequate checks and controls for budget alignment.
• Handle bank account changes and entity updates for external vendors and facilitate the signing of novation agreements as required.
• Facilitate the approvals process and assist in preparing Deal Summaries and other required documentation for software and service renewals.
• Maintain and update supplier records, contracts, and pricing information in our system.
• Ensure all IT Business Partner (ITBP) related tickets and requests are logged and tracked in the JIRA system.
• Proactively respond to and resolve IT Business Partner (ITBP) related tickets and customer queries in a timely manner.
• Assist with conducting audits of software licenses in use across the business.
• Assists with the management and tracking of software and services renewals, ensuring timely action and documentation.
• Perform general administrative tasks such as correspondence, follow-ups and scheduling meetings.
• Contribute to the creation and maintenance of support documentation, such as knowledge base articles, solutions, workarounds, and process guides.
• Perform other tasks and duties as assigned.

SFIA - Skills & Competencies

The Procurement Administrator should be able to demonstrate relevant experience across the following competencies:

What we are looking for

• This is not an entry-level position; prior experience in procurement, purchasing, or a related administrative role is required.
• Experience in cost analysis, budgeting, and forecasting.
• Strong organizational and time management skills, with the ability to prioritize, multitask, and meet deadlines and commitments.
• Comfortable with and enjoys performing manual and repetitive administrative tasks.
• Excellent communication and interpersonal skills, with the ability to work effectively with both internal stakeholders and external vendors.
• High attention to detail and accuracy in data entry and record-keeping.
• Analytical thinking and strong problem-solving abilities.
• Demonstrates initiative, enthusiasm, and a proactive, “can-do” attitude.
• Process- and efficiency-driven, with the ability to identify and prioritize work effectively.
• Quick to learn new systems and processes, and open to new challenges.
• Knowledge of procurement best practices and relevant regulations is an advantage.
• Willing to work in a hybrid setup.

Technical Experience

• Experience utilizing JIRA Service Desk for customer support and ticket management.
• Proficient in creating and managing purchase orders within Dynamics 365 Business Central.
• Advanced skills in Microsoft Excel, including formulas and Power Query, for data manipulation and reporting.

Desired but not Essential

• Experience using DocuSign and Legal Gateway for document management and approvals.
• Involvement in Software and Services organizational audits, analysis and transformation.
• Analysis of SaaS tools to identify duplication and opportunities for consolidation.
• Familiarity with Power BI for reporting and dashboard creation.

Wonder how it's like to build your career with ZALORA? Inspired by employees, we believe you'll be in for:

• An exciting platform to make your success story
• Have the utmost care for your mental and physical wellbeing
• Flexibility weaved into your lifestyle
• A seamless work environment with a friendly & team-fueled culture
• Career growth aligned to your professional and personal needs and goals

Want to stay ahead with our developments? Follow us at our LinkedIn page and know more about us from our career website.


The ZALORA Story

ZALORA is Asia’s leading online fashion, beauty and lifestyle destination, part of Global Fashion Group. As one of the region’s pioneer large scale e-commerce platforms, ZALORA has established a strong presence throughout the region, particularly in Singapore, Indonesia, Malaysia, Brunei, the Philippines, Hong Kong, and in Taiwan, enjoying over 50 million visits per month.

ZALORA is not obligated to accept resumes from any third parties on behalf of potential candidates for any position (advertised or otherwise) by any means unless ZALORA has executed a written agreement with such third party and has expressly requested such third party for candidate referrals. Third parties who provide unsolicited resumes of candidate(s) shall waive and forfeit all rights to claim for any placement fees or referral fees in the event that such candidate is eventually engaged or employed by ZALORA or Global Fashion Group.
 

THE ICONIC story

THE ICONIC is the number one fashion and lifestyle destination in Australia and New Zealand.  At THE ICONIC we believe it’s all about the people.  Our customer focus is matched by the empowerment and support we give our employees and partners who make what we do possible.  Our Buying team works collaboratively to liberate and inspire our customers, selecting the best and latest products from the most desirable brands.  This team is creative, analytical and absolutely customer-focused. Our Buying team lives and breathes fashion.

Consent Disclaimer

By submitting your application for this role, you consent to ZALORA collecting, using and processing through and in ZALORA’s systems all personal data included in or provided in relation to your application. The purposes for such collection, use and/or processing shall be for conducting of ZALORA’s recruitment requirements for the present role, and identifying and evaluating other roles and career opportunities within ZALORA which you might be a good fit for.